AGM #3 – WSCC #492
An annual general meeting of the Wentworth Standard Condominium Corporation #492 was held on December 10th, 2019 at 7:00 pm in the Lower Level of 130 Wellington St N in Hamilton, Ontario.

The following members of the board were present:

None as this meeting was held to elect new President, VP and Secretary-Treasurer.

The follow persons were present as owners or Proxy thereof:

Max Meng – unit 105, Maciek Idzkowiak, Scarlett & Alex and Wahab Mirjani.

Minutes of previous meeting:

Motion put forward by Justin Beaudoin, Seconded by Ross Walton.

The Board:

VOTED:

To approve the draft meeting minutes from the meeting held January 10th, 2018 in the form previously circulated.


Adaption of the Agenda

Motion put forward by Justin Beaudoin, Seconded by Richard Birchall.

The Board:

VOTED:

To approve the agenda as previously circulated by email and postal mail to all units.


Debate and Review the 2019 Budget

A short discussion took place. The board explained the budget to the owners who came to the meeting. No increase in fees required. Talked about how we have decreased costs in many areas but emergencies like pump faults, leaks and other minor repairs has had impacts on the budget. Regardless, we seem to be mostly on-track for the reserve fund savings.


Approval of the 2018 Budget

Motion put forward by Justin Beaudoin, Seconded by Derek Lyne.

The Board:

VOTED:

To approve all parts of the budget as reviewed above.


Debate and Review the Special Assessment

It was found necessary to continue with another special assessment. While we have money in the reserve fund from the last special assessment, we are far below the level required by the reserve fund study.


Approval of the Special Assessment

Motion put forward by Justin Beaudoin, Seconded by Richard Birchall.

The Board:

VOTED:

To approve the special assessment.


Debate and Review the Rules of the Wellington Suites Condominium

The board discussed looking at smoking issues and rules surrounding this.


Approval of new/changed Rules of the Wellington Suites Condominium

Motion put forward by Justin Beaudoin, Seconded by Richard Birchall.

The Board:

VOTED:

To connect with legal counsel on options for smoking rules. The board will also continue to review rules as required.

Approval of hiring auditor Dami Okunade, Chartered Accountant for Audit

Motion put forward by Justin Beaudoin, Seconded by Derek Lyne.

The Board:

VOTED:

To proceed with auditing conducted by Dami Okunade, Chartered Accountant for 2018. It was recognized this was the first full year the board has all documentation required since taking over in late 2017.

Questions or comment from the board or unit owners

No questions were asked.


Adjournment

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:23pm.

Motion put forward by Justin Beaudoin, Seconded by Derek Lyne.

VOTED:

To adjourn the meeting.

Respectfully Submitted,

Richard Birchall, Secretary

WSCC #492

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